Consider the objectives and goals of the conference first. Will the attendees have extra time after the meetings? What kind of facility will provide them with the ultimate experience? These considerations will determine the type of location you decide to go for. If your attendees need to fly in and out of the venue, a facility within an airport or just adjacent will work well for you. A program designed to go off the venue for special events might require a downtown facility. This is to save on transportation costs. A resort is the best fit if the attendees have to remain tied in the conference Pattaya location.
What are the means of transport that attendees use to get to the conference? Many people tend to overlook on the availability and cost of parking on the conference site. If participants include people with disabilities, you require a parking that can accommodate large vehicles. Choose a location that can be accessed by public modes of transport. This is because the attendees might consider going to town during their free time. If your participants have to travel by air, ensure that there direct flights to and from your conference destination.
Address both your attendees and host organization’s budget parameter. What is the host’s taxing behavior? Do they exempt tax on charitable organizations? Ask each facility for their catering menu before making any decisions. This is because some places overcharge food and beverages. Check if the chef is willing to work within your budget and if he can prepare dishes specifically for your conference meetings. Compare service charges and go for the fairest deal or one that is within your budget. Consider a facility where prices are negotiable and offer discounts.
Technology and entertainment
Good internet and perfect cell phone connection is a must have for a conference to run smoothly. Give priority to a facility with wifi connection as this is more efficient and fast. Projectors and electronic whiteboards are vital tools during meetings and a good facility must provide them. Keep in mind that one of the many joys of attending a conference is what happens outside the conference door. Your participants will appreciate a nice bar or restaurant to unwind from the day’s activities. If you put in mind these points, you can be rest assured of a facility that will provide you the perfect experience during the conference Pattaya has in store for you.